Archive Copying Services

Copy ordering, searches and charges

Cumbria Archive Service is pleased to offer our users a range of copying services and options. We can copy documents for visitors to our Archive Centres (subject to copyright and physical condition of the documents) at the rates given below. You may also take photographs of documents in our Archive Centres using your own camera (again subject to copyright and physical condition of the documents). Further details of conditions and charges are given on our Digital Camera use page.

We can also supply high-quality digital copies of documents through our Conservation Unit's Digitisation Service.

We will also copy documents and undertake searches if you are unable to visit our Archives.  We can do one specific search of not more than 10 minutes duration per customer free-of-charge. We can also do longer searches and provide copies according to the charges given below. Our staff will be happy to advise if they can carry out search requests but this will vary on a case by case basis and we cannot guarantee to undertake extended research/family history enquiries, or enquiries on sources not held in our Archive Centres. For more extended research, enquirers may wish to contact a private records researcher to undertake work for a fee on their behalf. More details are given on our Paid Research page.

You should write or e-mail the relevant Cumbria Archive Centre with as much information as possible relating to the copies/searches required. Our staff will supply you with details of costs and ordering. You will need to complete and return a copy order/copyright declaration form (Word version, 67KB, PDF version, 94KB, Text version, 5KB).  You can return this to us in the body of an email as a text file, or download the Word or PDF versions, complete and send as an attachment to the appropriate Archive Centre, along with your payment. Please note: these costs relate to reproduction for private research only (*please see below for more information)

Charges for visiting researchers

Photocopies from archives, printed sources and Ordnance Survey maps
A4 - 30p
A3 - 40p
School rate (for under 16s use) -20p

Printouts from reader printers
A4 printouts from reader printers  - 65p
A3 printouts from reader printers (where available) - 80p

Printouts from digital microfilm scanners
A4 black and white, 10p; colour, 20p

Scanning service by searchroom staff
Standard scans (small/simple orders) £5.00 (5 minutes/10 scans maximum, includes emailing to researcher).
Larger or more complex requirements will be referred to our Digitisation Service.

Copies/searches ordered by post / e-mail / telephone
Minimum charge - £12.50 Plus photocopy charges and postage (UK free, Overseas at Royal Mail rates). Copy orders/searches over 15 minutes incur staff time charge at  £50.00 per hour (pro rata).

Copies for commercial publication - separate scale of charges available, appended to Media Agreement(PDF, 120KB) (Word, 60KB)

* Aside from Copies for Commercial Publication, copies supplied are for private or non-commercial research only and cannot be published without obtaining copyright clearance and paying the appropriate reproduction fee to Cumbria Archive Service. Publishing includes reproducing material obtained from our holdings on the internet, in a book or periodical, in an exhibition, and broadcast on television or radio.

The charges above are with effect from 1 May 2019 and a full list of our current charges (including camera use licences, digitisation, archival packaging, photographic prints, is available (48KB, PDF).

Media Agreement with charges for commercial publication: agreement to be used for broadcast of Archive Service resources, with scale of charges for publication of images in broadcast, print and on-line. (PDF, 120KB) (Word, 60KB)