Information for Clerks

The role of the clerk to governors
The role of clerk to governors is recognised by the Department for Education as a key contributor to the effectiveness of the governing board and the resulting benefit in terms of school improvement.  The clerk plays a central role in providing procedural, legislative, administrative and organisational support to the governing board to ensure that the governing board are meeting their statutory duties and working in accordance with the legal framework.
Functions of the clerk to the governing board
It states in The School Governance (Roles, Procedures and Allowances) (England) Regulations 2013 that the clerk to the governing board must:
  • attend meetings of the governing board and ensure minutes of the proceedings are produced in accordance with regulations
  • maintain a register of members of the governing board and of associate members and report any vacancies to the governing board; and
  • perform such other tasks as may be determined by the governing board from time to time.

With this in mind GST have developed some useful resources:

This Handbook provides information and outlines basic processes and procedures.  Also included are suggested templates for example, a model appointment letter, parent and staff election pack, committee terms of reference.   All templates can be adapted to suit the needs of each individual governing board. 
You may already be working in a clerks cluster.  If not then please look at our Cluster Working page where you will find details of the benefits of cluster working and how we can support you in setting up a clerks cluster group.
National Clerking Programme, an opportunity to access partially funded training may be available.
It is important that new governors feel welcomed into the governing board and school community and have the necessary information and support to fulfill their role with confidence.

We have developed a model pack with information that we feel would be useful to new governors and also provides the facility for appointment/election details to be included.  Please feel free to amend/adapt the pack to your governing boards needs.