Cumbria Outdoors - planning your visit (school groups)

Here you can find all the relevant information to help you plan your visit to Cumbria Outdoors.

Once we have received your completed Booking Form, we will raise an invoice for the £ 100 holding fee to confirm your reservation. At this stage, we will post you a confirmation letter and receipt, together with all the relevant documents you need for your stay - including consent forms, kit lists, room plans and directions. Copies of all the pre-course information can be found below.

If we have not already done this prior to this stage, at 16 weeks prior to your visit, we will contact you to discuss your exact programme requirements and work with the delivery team to design your programme of activities to meet your group's aims and objectives. The programme and costing is then sent to you for your agreement. It is at this stage when we will raise an invoice for the £ 25 per person deposit based on your visit numbers.

At 6 weeks prior to your visit - our administration staff will contact you to confirm visiting numbers and programme requirements.

At 2 weeks prior to your visit - our Housekeeping Coordinator will contact you to discuss the groups medical, dietary and allergen requirements, menu details, confirm arrival/departure times, use of on-site tuck shop and request the group summary detail sheet for our records.

At any point before your visit, if you have any queries regarding your stay with us or if there are any significant changes to visiting numbers or medical issues you wish to discuss, please give us a ring in the office 01768 812280 or drop us an email cumbriaoutdoors.enquiries@cumbria.gov.uk and we will be happy to help.

The centres are situated some 1.9 miles south of Portinscale on the edge of Derwentwater.

Grid reference:  NW 249 213

Address:

Hawse End Cottage/Hawse End Centre 
Portinscale 
Keswick 
Cumbria 
CA12 5UE

Directions:

  • Take the turning off the A66 signposted to Portinscale, just west of the Keswick junction.  
  • Follow the road through Portinscale continuing for approximately 1.9 miles following the signs for Hawse End Centre passing the Derwentwater Marina and on through the woods past 2 right hand turnings signposted to Ullock and Stair.  
  • The turning to the centres is signposted and is on the left directly opposite a double fronted house set in its own grounds.  
  • Follow this drive along to the centres.

Entrance to drive:

directions - entrance to drive

Entrance to turning area:

Directions - entrance to turning area

Turning area:

Directions - turning area

Notes for Coach Drivers

When turning off to the centres, continue along the shared drive until you come to Hawse End Car Park, where coaches are able to turn around. Please also note that the road continuing along to Grange past the Hawse End turn is not suitable for coaches, and there is risk of grounding. Single decked coaches only as low hanging trees. Do not follow sat-nav - it will take you to the wrong location.

(Pick up and drop off at Penrith Railway Station can be arranged at a supplement).

Mealtimes

  • Breakfast - 8am
  • Evening Meal - 5.30pm
  • Lunch - variable depending on programme of activities

Washing-up after evening meals and bed-making is usually undertaken by the visiting group. However, these services this can be provided by Cumbria Outdoors for a small extra charge - please advise us of your requirements, at the planning stage. Washing up after breakfast is always provided by Cumbria Outdoors.

Key Holder Responsibilities

We do not have any overnight staff on site after we leave following the final activity session of the day, so visiting staff are responsible for the security of the building and are given a key for the front door(s). Cumbria Outdoors can provide an overnight member of staff at an additional cost - please advise us of your requirements, at the planning stage of your visit.

Wi-Fi

Public Wi-fi is available at our Hawse End Centre main house, Hawse End Cottage and our campsite at Scarness. An access code can be provided on request. Wi-fi is also available at our Fellside Centre where a code can be provided for access on request.

Tuck Shop

We have an on-site tuckshop available to use at both Hawse End and Fellside. Cumbria Outdoors can run/open this on request during office hours or your host can show you how to operate the till to run/open it yourselves, after office hours. As a guide, items such as pens, highlighters and torches are on sale for £ 1 - £ 1.50, notepads £ 2 and teddy bear key rings £ 3.50. Chocolate, sweets and drinks are also available.

School group housekeeping information (PDF 192kb)

A large part of your time with Cumbria Outdoors will be spent amongst the local fells or on the lake.

Due to the changeable weather in Cumbria, you are likely to become wet!! However, sensible use of the drying rooms will enable you to always have a dry change of clothes.

Each participant will be provided with a set of waterproofs, walking boots, and a day-sack (these items are included in the price).

Specialist equipment for each activity eg climbing helmets, caving equipment, buoyancy aids will be issued as necessary.

Participants wishing to use their own specialist clothing and equipment are welcome to do so, following leader inspection.

Every person participating in adventurous activities is required to complete the following form appropriate to their age:

Parental consent form (under 18) (PDF 843kb)

Medical form (over 18) (PDF 318kb)