Registering a Birth

Central government recently announced that the Registration Service can start to do appointments again, but only when it is safe to do so.

We are working very hard at the moment getting our offices ready and changing how we will work with our customers and communities.  Keeping you and our team safe is our top priority.

We are taking things step by step and as soon as we can, we will gradually start to take appointments and bookings again.

Some of the things we are going to do:

  • Screens at all reception desks and office desks to protect you and our team
  • Masks and gloves for staff  
  • Organising thorough cleaning of each office every day
  • Sourcing stocks of local cleaning materials so the team can clean between each customer appointment
  • Washing our hands more often and always between appointments
  • Hand sanitizer units in place in all offices for you and our team
  • New ways of working to reduce the time we spend with you to a minimum 
  • New ways of working to avoid handling cash wherever possible
  • Up to date signs with advice on how to stay safe in our buildings

We want to do all this but still give you the best customer experience possible.  The safety of you and our team is our top priority, and whilst we hope to reopen as soon as it is safe to do so, we thank you for your continued patience whilst we get everything in place.

Our telephone lines are busy so please visit this web page to keep up to date.

Specific service information:

Birth

Death or Still-birth

Notice of Intent for Marriage or Civil Partnership

Ceremonies

Certificates 

Corrections and Re-registrations

Birth appointments will resume as soon as it is safe to do so.

Birth registration appointments won't be able to take place until further notice. 

Central government recently announced that the Registration Service can start to do appointments again, but only when it is safe to do so.

We are working very hard at the moment getting our offices ready and changing how we will work with our customers. Keeping you and our team safe is our top priority.

We are taking things step by step and as soon as we can, we will gradually start to take appointment bookings again

For now we want to say a big thank you for your continued patience.

Please remember you can make a claim for child benefit or universal credit before the birth is registered, where you have not been able to do so because of these measures.

Keep checking this web page and we will keep it up to date.  We will also write to anyone who has had a baby and not registered the birth to let them know it is now safe to do this.  

If you still need to contact us with an urgent enquiry the number is 0300 303 2472.

By law you must register a baby's birth within 42 days.

The registration itself will take approximately 30 minutes. 

 

 

What to do if you have not registered the birth within 42 days

Please contact our office so we can help:

Telephone:  0300 303 2472

Email:  registrationservice@cumbria.gov.uk

 

 

  • Birth registration appointments are to be deferred with immediate effect until further notice.
  • You can now make a claim for child benefit or universal credit prior to the birth being registered, where you have not been able to do so because of these measures.

If the birth was in Cumbria

The birth should be registered in the district in which the birth happened.  The service points for Cumbria are shown here - Cumbria Registration Service Points

If the birth happened outside Cumbria but within England or Wales

  • The birth should be registered in the district in which the birth happened.
  • If you can't go to the district where the birth took place, the information for the registration may be given in any Registration Office in England and Wales.
  • The information will be completed on a form of declaration and sent to the district where the birth happened.
  • The office who receives the declaration will enter the information in the birth register.
  • Certificates can be ordered and paid for at a later date by contacting the office where the birth has been entered in the register.
  • The certificates will be posted to you.
  • Registering the birth outside the district in which it occurred will result in a delay in receiving the birth certificate.

If the birth happened outside England or Wales

  • Please contact The General Register Office for advice on 0300 123 1837

Other information

  • Where one or both of the parents are not British you should contact the relevant Embassy or Consulate in this country after registering the birth. Any query regarding British Nationality for a child should be directed to the Home Office, Nationality Division, 3rd Floor, Indian Buildings, Water Street, Liverpool, L2 0QN.
  • The baby does not need to be taken to the registration office to show that the birth has taken place. The local health authority or the hospital where the birth happened will notify the Registrar of the birth.

If baby's parents are married to each other

If baby's parents are married to each other, they can attend together or either parent can register on their own.

If baby's parents were married at the time of birth, both mother and father automatically have parental responsibility.

 

If baby's parent's are not married to each other

The mother has automatic parental responsibility and may register the birth on her own but is not able to add fathers details.

It is generally in your baby's best interests to have the father's details included in the entry.  If this is not possible at the time of registration it may be possible for this to be done at a later date.

Fathers details can only be entered in to the register in the following circumstances:

Where both mother and father attend together to register the birth

or

Where father can't attend with the mother, it is possible for him to make a statutory declaration acknowledging his paternity which would be produced to the Registrar.  You can get copies of this form from any office in England or Wales.  The mother will also have to make a declaration at the time of registration

or

In extreme circumstances where the mother is unable to attend the Registration Office with the father, it is possible for her to make a statutory declaration acknowledging the fathers paternity, which the father should then produce to the Registrar.  He will also have to make a declaration at the time of Registration

or

Where mother and father have made a parental responsibility agreement or either of you has obtained an appropriate court order this should be produced to the Registrar and the birth registered by either of you to include the father's details.

If you and your female partner are the baby's parents, as provided for by the Human Fertilisation and Embryology Act 2008, the references above to father and marriage should be read as meaning female partner and civil partnership or marriage respectively.

Other people who may register births:

Although most births are registered by the parents, sometimes neither the mother or the father are able to do this. In these circumstances, the registrar will arrange for the registration to be completed by whichever of the following people is best able to do so:                     

  • the occupier of the house or hospital where the child was born
  • a person who was present at the birth
  • a person who is responsible for the child

The right to be responsible for your child

Since 1 December 2003 the law has made it easier for unmarried fathers to get equal parental responsibility, for both parents to register the birth of your baby together.

Parental responsibility for your child gives you important legal rights as well as responsibilities. Without it you don't have any right to be involved in decisions such as where they live, their education, religion or medical treatment. With parental responsibility, you are treated in law as the child's parent, and you take equal responsibility for bringing them up.

Unlike mothers and married fathers, if you are not married to your baby's mother you do not automatically have parental responsibility for them.

Before this change, you could only gain parental responsibility by later marrying the child's mother, signing an official agreement with the mother or getting a court order. You can still get responsibility in these ways - you might want to think about this if you have other children.

The Registrar will see you in private and will ask questions about your baby, and both parents.  These will be recorded and you will be asked to check this twice and sign that the information recorded is correct.

Please check this information carefully, as it is very difficult to correct this after you have signed.  The registration will take about 30 minutes. 

You will need the following information:        

Baby

  • The birth notification provided by the hospital
  • Date and place of birth (if twins, triplets etc then the time of each baby's birth will be required)
  • Whether the baby is a boy or a girl
  • The forenames and surname in which it is intended that the baby will be brought up with
  • A baby may be registered with any surname but if the surname is not the mother's or father's this may cause difficulties for the child in later life
  • If the parents are not married to each other and the baby is registered in the mothers surname it may be changed to the fathers surname later if the couple marry and subsequently re-register the birth
  • If a baby of unmarried parents is given the fathers surname this can not be changed at a later date

Mother

  • Your forenames and surnames at the time of the birth
  • Any other names you may have used
  • Your maiden surname if you are or have been married previously
  • Your date and place of birth
  • Your usual address at the date of the birth
  • Your occupation (job).  If you have been employed at any time before the birth this occupation can be used if you wish
  • If you were married to baby's father at the time of the birth you will be asked for the date of marriage
  • The number of previous children
  • Any documents such as passport or birth certificate to confirm these details are helpful during the registration

Father (where his details are being recorded)

  • Forenames and surnames at the time of the birth
  • Any other name he may have used
  • Date and place of birth
  • Occupation at the time of baby's birth, or if not employed at that time, his last occupation (job)
  • Any documents such as passport or birth certificate to confirm these details are helpful during the Registration

 

It is important that the information supplied is accurate as any corrections to the register may be difficult to make.

What if I can't speak English? 

Please bring someone to help you register together with passports and marriage certificates, where possible. You can ask a friend or relative to come with you but please remember that they cannot come instead of you.

A full birth certificate is a complete copy of the entry in the register.  This is required for most purposes and can be purchased for a fee.

To get a Birth Certificate at the time of registration the cost is  £11 each.  Please ask the Registrar at the time of the registration.

To get a Birth Certificate after the time of registration the cost is £1each.  If you need a certificate after the registration then please contact Registration Service

When a certificate is needed after 2 months after the registration has taken place or if the register has been deposited to the Superintendent Registrar, find out more about Obtaining a copy certificate and for information and cost.

You can also order a certificate online.

All certificates purchased are Crown Copyright and may not be photocopied.

We also offer commemorative certificates which are a lovely gift for parents or grandparents and can be purchased during your appointment. Please ask the Registrar for more details.

Registration of a birth is free of charge.

To buy a (full) Birth Certificate at the time of registration the cost is £11 each. Please see the Registrar at the time of the registration.

To buy a Birth Certificate after the time of registration the cost is £11 each.  If you need a certificate after the registration then please contact Registration Service

When a certificate is needed after 2 months after the registration has taken place or if the register has been deposited to the Superintendent Registrar, find out more about Obtaining a copy certificate and for information and cost.

You can also order a certificate online.

 


We recommend that each parent/informant brings a form of identification to the registration as this is a legal document and it is essential that the information recorded is correct.

During the registration you will be asked by the registrar to check the information recorded in the register is correct.  It is important that you take the time to make sure you have given the correct information, but also that the registrar has recorded it correctly.

After the registration has been completed and you have signed the document, any applications to correct the entry will have a charge.

A charge of £75 will be made to consider the request at your local registration office or alternatively if the request for a correction has to be made to the General Register Office then a fee of £90 will apply.

Payment of this fee does not guarantee the correction will be granted and fees paid will not be refunded if the request is denied.

Fees are set by Parliament and reviewed regularly.

All certificates purchased are Crown Copyright and may not be photocopied.

Please contact Cumbria Certificate Services for additional copies of births registered in Cumbria.  

For certificates of births that were registered outside Cumbria and for all adoption certificates please contact General Register Office.

For all certificates for births registered prior to 1837 please contact the Archive Centre

Corrections and Re-registrations

For now these appointments remain deferred until further notice. 

Central government recently announced that the Registration Service can start to do appointments again, but only when it is safe to do so.

We are working very hard at the moment getting our offices ready and changing how we will work with our customers.  Keeping you and our team safe is our top priority.

We are taking things step by step and as soon as we can, we will gradually start to take appointment bookings again.

For now we want to say a big thank you for your continued patience 

If you keep an eye on this website we will keep it up to date 

If you still need to contact us with an urgent enquiry the number is 0300 303 2472.


We recommend that each parent/informant brings a form of identification to the registration as this is a legal document and it is essential that the information recorded is correct.

During the registration you will be asked by the registrar to check the information recorded in the register is correct.  It is important that you take the time to ensure you have given the correct information, but also that the registrar has recorded it correctly.

Please note after the registration has been completed and you have signed the document, any applications to correct the entry will incur a charge.

A charge of £75 will be made to consider the request at your local registration office or alternatively if the request for a correction has to be made to the General Register Office then a fee of £90 will apply.

Payment of this fee does not guarantee the correction will be granted and fees paid will not be refunded if the request is denied.